Remote Form I-9 Made Easy!

Our Form I-9 Specialist will guide your new remote hire and the Authorized Representative to complete the form correctly and legally.

Verifyi9’s remote I-9 service eliminates the headaches associated with completing Form I-9 for remote hires. A Verifyi9 Form Specialist will complete the form with your employee and the “Authorized Representative” quickly, correctly and legally during a phone-supervised face-to-face meeting. The benefits are numerous:

  • 100% legal Form I-9
  • Convenient for the employee
  • Completion in less than two hours possible
  • As low as $50; volume discounts available

Standard
Per Form
$99.00+
Service Provider Network
Nationwide Network
Free, No-Obligation Quote
Paper, Digital or Portal
REQUEST QUOTE

Services Compared

RECOMMENDEDSTANDARD
100% legal formUSCIS Compliance100% legal form
Less than two hours*Turn-aroundThree to seven days
Complete at homeConvenienceMeet with service provider
$50 or $65Cost$99 to $175
YesVolume DiscountNo

*(with the employee’s cooperation)


Complete by phone? Is that even legal?

Yes, the way we complete Form I-9 via a phone consultation is completely legal and complies with Form I-9 regulations regarding the duties of the “Authorized Representative.” The elements to make Form I-9 for a remote hire legal are:

  • The form must be completed in a face-to-face meeting with
  • a person authorized by the employer to act as their Authorized Representative
  • to view original, unexpired identification documents, related to the employee,
  • from the Lists of Acceptable Documents. The representative must
  • describe the documents in the correct columns in Section 2 and
  • sign the Section 2 Certification, swearing that the elements above have been completed.

The person who acts as your Authorized Representative need not have any specific knowledge or experience; licensing or qualifications; or affiliation with you or the employee. Further, a person is not barred from acting as your Authorized Representative because of any affiliation with the employee (like a family member or spouse). We require that the Authorized Representative be a competent adult.

We are not your Authorized Representative; the person identified by your employee is. Our in-house Form I-9 specialist simply guides your employee and the Authorized Representative to complete the form correctly, and ensures that the above elements of a legal form are satisfied.

Why would we pay you to have our employee find someone to complete Form I-9?

Great question! Consider this… you’re hiring a remote employee; someone with whom you cannot meet to complete Form I-9. You cannot:

  • Have the employee complete Section 2 for you;
  • Have the employee email document copies and complete Section 2 yourself;
  • “Meet” with the employee by webcam, Skype, screen share or other online method;

To complete Section 2 of the form legally, your employee must meet, face to face, with someone. You could send the employee “into the wild” to complete the form on their own, risking errors and potential fines if you’re caught with an invalid form. Or you could spend valuable time fixing the errors made by your employee and/or the stranger your employee found to complete the form.

Here’s why our “Form I-9 by Phone” process is the best solution:

1. The “face to face” meeting requirement is satisfied. The Section 2 Certification must be signed by the person who personally reviewed the employee’s original identification documents while in the presence of the employee.

2. You don’t want to manage the process yourself. We will spend 15-20 minutes on the phone with your employee and the person acting as your “Authorized Representative.” That’s time that you probably can’t spare.

3. You want to ensure that the form is completed correctly. We tell your employee and the Authorized Representative exactly what to write in each field. When they are guided by one of our in-house form specialists, your employee’s friend, neighbor or spouse becomes your experienced and knowledgeable representative.

4. You want to maintain control of the process. Form I-9 rules hold you, the employer, fully responsible for the accuracy and completeness of the form. A defective form can cost your company $250 to $2,500 if you’re ever audited. Why would you entrust such an important responsibility to an unsupervised, potentially (Form I-9) ignorant, complete stranger?

The bottom line is that you’re paying for our expertise. You’re paying to ensure that the form is completed legally and correctly; to minimize the potential for thousands of dollars in fines for a defective form.

Why should I choose the phone option over completion via your service provider network?

While form completion by a member of our service provider network is a great solution for remote Form I-9, both the service provider option and the “Complete by Phone” option produce the same result — a legal and accurate Form I-9. However, completion by phone is the better solution because:

  • It saves time – Although our service provider network has completed forms in less than 24 hours, the typical verification will take four to seven days. With your employee’s cooperation, however, it is possible to complete Form I-9 via “Complete by Phone” in less than two hours. *
  • It saves money – The typical verification via our service provider network costs $99 to $175 (average $115). But we can complete by phone for $50 when the employee returns the completed form directly to you; for $65 if you want our in-house form specialists to review the form for accuracy.
  • It is more convenient for the employee – When completed via our service provider network, your employee will meet with a stranger, either in the employee’s home or at a public place. With the phone option, your employee will complete the form with a friend, neighbor or family member… ideally without ever leaving their home.
  • It has fewer potential complications – More things can go wrong with completion via our service provider network. With the “Complete by Phone” option, your employee need only have access to a printer and a friend. The phone call can be scheduled at a convenient time.
During what hours can the employee schedule the phone call?
Phone appointments are available every 30 minutes between 9:30 am and 9:00 pm ET (6:30 am and 6:00 pm PT) during the week, and 11:00 am to 2:30 pm ET on Saturday. We are closed for phone appointments on Sunday, although the appointment scheduling process is available 24/7.
How `Remote Form I-9 by Phone` Works
When you authorize service, we send an email to your new hire to introduce us and explain how the process will move forward. We ask the employee to complete Section 1 before the call. We instruct the new hire to find someone within her circle of acquaintances to act as your “Authorized Representative.” That person can be a friend, neighbor, spouse or even a total stranger. We require the individual to be an adult and, obviously, not the employee herself.

The employee will then schedule a phone appointment at a convenient time when the employee and Authorized Representative are together, face-to-face. During the call, our form specialist will review page 1 for accuracy, then guide the Authorized Representative in the review of identification documents and completion of Section 2. We tell the Authorized Representative exactly what to write in each required field on page 2.

Your employee will return the completed form to you. Optionally, we can review and return a digital copy of the form and identification documents.