Verify I-9 provides remote Form I-9 completion and verification for employers and their new hires in all 50 states. To provide this service in an efficient and cost-effective manner, we work through experienced independent service providers like you. You may be a great fit for our team if you are:
- an active Notary Public and/or signing agent;
- an inactive or retired HR professional;
- a retired admin assistant
Qualified service providers will be able to send and receive email; schedule and travel to meetings within their service area; scan/copy documents to PDF; and send regular or certified mail. You must also be familiar with federal regulations regarding the completion of Form I-9. Most important, you must be trustworthy, reliable and professional, and committed to completing assignments in a timely manner.
Verify I-9, LLC is an Employer Agent of the E-Verify program. Since our beginning in 2007, we have grown to be the largest “direct service” Employer Agent in the country, serving thousands of businesses of all sizes, from across the nation. Using information from Form I-9, we verify thousands of new hires for our client employers each year.
Form I-9 regulations require that the form be completed during a face-to-face meeting between the new hire and the employer, or its authorized representative. This isn’t easy when the employer hires a remote employee and, with no simple solution, employers often skirt the law, risking large fines if caught.
To solve this problem for employers, Verifyi9 offers a remote hire Form I-9 verification service. Using independent service providers like you, we complete Form I-9 quickly and legally.
When you join our network of service providers, you will list the counties in which you are willing to serve. When we receive a service request in your service area, we will send you an email invitation to quote the price that you’ll charge to complete the task. We will tell you where the employee is located by zip code; how completed documents are to be returned; and how quickly the task must be completed. You will simply reply to our email with your quote to complete the task. The task will be awarded to the service provider who responds with the lowest quote for service, upon acceptance by our client employer.
(Tip: What Should I Charge?)
If the task is awarded to you, we will send you contact information for the remote employee and detailed instructions for completing the assignment. You will contact the employee to arrange a meeting at a mutually-convenient location. Your task will be to review original identification documents, record them in Section 2 of the form, then sign and date the form. After making copies of the identification documents, you will upload the documents at our web site. In some cases, you will send the form and the copies to the employer at the address that we provide.
After completing the verification, you will notify us through a form at our web site. After our client has accepted and approved the form, we will pay you for your service. We issue payments through Paypal or your Paypal.me link, but may offer a direct deposit option in the future. Our goal is to pay you in approximately two weeks; however, payment may be delayed depending on the volume of cases being processed at the the time that you report completion. As we continue to grow, payment may be delayed to four to five weeks after completion.
Yes! If you are a Notary Public, you can join our team. In fact, most of our Approved Service Providers are notaries. However, for notaries in some states, the question is not that simple. A few states have laws that restrict, or appear to restrict, a notary’s authority to complete Form I-9.
Texas: An “FAQ” at the Texas Secretary of State’s office site seems to prohibit Texas notaries from completing Form I-9. It reads:
Can I complete a Form I-9, Employment Eligibility Verification, on behalf of an employer?
No. Although the United States Citizenship and Immigration Services (USCIS) would allow a notary public to fill out Form I-9 on the behalf of an employer, Texas notaries public are not provided this authority under Texas law. Therefore, if an employer requests that you complete any portion of a Form I-9 in your capacity as a notary public, you should refuse.
We do not believe that the state of Texas prohibits notaries from completing Form I-9 and that the above response is incorrect or, at best, confusing. First, the USCIS does NOT allow Notaries to complete Form I-9 IN THEIR OFFICIAL CAPACITY… the form does not require notarization and a notary cannot notarize their own signature, regardless. [Source]
Our belief (we have not received a formal opinion from the Texas SoS) is that a Texas notary, when acting as an employer’s “Authorized Representative,” is not acting “in your capacity as a notary public” but as a private citizen. Obviously, a Texas notary must refuse if the employer asks the notary to notarize any portion of the form; that is not allowed in any state. But because a Texas notary does not notarize anything in completing Form I-9, they are not acting in their “capacity as a notary public”.
If you are a Texas Notary Public, you should clarify the Texas state law to your own satisfaction.
California: The California Secretary of State’s Notary Public & Special Filings Section has opined that Form I-9 is an “immigration document,” and that California Notaries must also be qualified as an “immigration consultant” to complete Form I-9, even as an “Authorized Representative.” To qualify as an “immigration consultant,” one must post a bond and successfully pass a background check.
There is nothing in federal law or Form I-9 rules that prevents a California notary from completing Form I-9 as the employer’s Authorized Representative.
Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States. This includes citizens and non-citizens. Both employees and employers (or authorized representatives of the employer) must complete the form. On the form, an employee must attest to his or her employment authorization. The employee must also present his or her employer with acceptable documents evidencing identity and employment authorization. The employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and to relate to the employee and record the document information on the Form I-9. The list of acceptable documents can be found on the last page of the form.